Procedures for the Safe Re-Opening of the Tennis Court


Every Member has an important role to play to keep the Club, the Professionals, and fellow Members safe and ensure that the Court can remain open.

The paramount consideration for the Committee is the safety of the Professionals and the Members. We have considered the guidance provided by the Government, the Tennis and Rackets Association and Sport England in preparing the following policies and procedures.

The Committee appreciates that some of these procedures will cause inconvenience to Members. We shall relax them when it is safe to do so. In the meantime, the Committee thank Members for their co-operation.

Procedures have been put in place for:

1. Booking Courts

2. Before leaving home

3. Arriving at the Court

4. During Play

5. After Play

6. The Club’s own Track and Trace process

7. Compliance


Covid Compliance Officer

The committee member appointed as the Club’s Covid Compliance Officer is:

Martin Tucker

07532 469500 martintucker@hotmail.co.uk


1 Booking Courts

1.1 The Court may only be booked for:

(a) Singles

(b) Doubles but only where all four players are from the same household

(c) Individual coaching

(d) Solo practice

1.2 Bookings shall be for a period of sixty minutes.

1.3 There shall be ten minutes between the end of one booking and the commencement of the next.

1.4 Court fees shall remain the same as before. Payment of court accounts may only be done by bank transfer. No cash or cheque payments can be accepted until further notice.


2 Before Leaving Home

2.1 Players MUST NOT attend the Club if feeling unwell on the day of the booking or if he or she has, or anyone in their household has during the last fourteen days:

2.1.1 Tested positive for Coronavirus

2.1.2 Had a test for Coronavirus and are awaiting the results

2.1.3 Been in self-isolation

2.1.4 Had a high fever (above 37.8°C/100.04°F)

2.1.5 Had a runny nose or sneezing which is not hay fever related

2.1.6 Had a new dry cough

2.1.7 Had any new shortness of breath

2.1.8 Had a sore throat

2.1.9 Experienced extreme tiredness

2.1.10 Had unexplained sore or aching muscles or joints

2.1.11 Experienced sickness or diarrhoea

2.1.12 Experienced a loss of taste or sense of smell

2.1.13 To the best of your knowledge, been in contact with anyone with any of these symptoms.

2.2 A Player who develops any of these symptoms who has a pre-existing booked court must cancel the booking as soon as possible to allow the Pros the opportunity to find another player.

2.3 Late cancellation fees shall be waived in respect of anyone cancelling their court for one of the reasons above.

2.4 Players must wash their hands with soap and water or anti-bacterial handwash for at least twenty seconds prior to leaving home.

2.5 Players must arrive at the Club in their kit and ready to play, save for their shoes. The Gentlemen’s changing room is closed until further notice. The Ladies’ changing room is also closed but will be accessible as a Fire Exit only.

2.6 Players must bring their own towel and a full water bottle. The water cooler will be unavailable for use until further notice.

2.7 Although hand-sanitizer will be provided at the Club, players are requested to bring their own if possible.

2.8 Players should avoid travelling to the Club on public transport if possible.

2.9 Players should come to the Club alone. Spectators are not permitted until further notice.


3 On Arrival at the Club

3.1 Entry and exit from the Club shall be via the main entrance unless the Fore Street gate is closed.

3.2 The main entrance door to the Club shall be left open when possible but if closed, it will, when one of the Pros is present, be left unlatched. Players should push the door open using their shoulder or arm rather than touching the door with their hand and only use the keylock and handle when it is necessary to do so.

3.3 Players shall not enter the Club earlier than five minutes before your court time.

3.4 Players shall use the hand-sanitizer on entering the Club and put one of the disposable gloves provided on their non-racket hand.

3.5 Players shall speak to the Pros through the window opposite the noticeboard.

3.6 Players must not enter the Pro’s office.

3.7 Players must not enter the Clubroom, which shall be closed until further notice.

3.8 If, on arrival, there are Players on court the Player waiting to play shall wait in the Dedans and sit at least 2 metres away from any other Player.

3.9 The seats in the Dedans shall be positioned to preserve social distancing. Do not move any seat.

3.10 Players coming off court must be allowed to exit through the main door or descend the spiral staircase before a new Player shall leave the Dedans and proceed to Court.

3.11 Players should change into their court shoes in the galleries prior to play, ensuring that they remain at least 2m (6ft) from each other at all times.

3.12 Players shall take all their belongings on to Court. One Player shall place his or her belongings in the Door Gallery and the other shall place theirs in the Hazard Door Gallery.


4 During Play

4.1 Balls will be marked A, B, C and D. A and B will be in one basket and C and D another. Only one Player shall touch the basket at any time. That Player shall collect the basket of balls from the professionals prior to play and shall carry them to the Dedans using his or her gloved hand. Players shall only touch the set of balls allocated to them during their match and then only with their gloved hand. If the professionals are not expected to be at the Club when you are due to play you will be notified beforehand which set of balls to use.

Example: Player 1 collects the basket of balls (containing balls marked A and B) from the Pro and empties them in the dedans. Player 1 serves with balls marked A, Player 2 serves with balls marked B. During play, whenever the basket needs replenishing, both players may collect up the balls using only their rackets but they must keep at least 2m (6ft) from each other. Player 1 will pick up the basket and empty them in the dedans. At the end of play, the balls are collected in the same way as before and then Player 1 takes the basket back to the Pro.

Only Player 1 can handle the balls marked A. Only Player 2 can handle the balls marked B. Only Player 1 can touch the basket.

4.2 The door to the galleries shall be kept open at all times.

4.3 The door to the court must be kept open at all times.

4.4 The chalkboard is not to be used.

4.5 Players are recommended to wear eye protection on court during play.

4.6 Players should be mindful and try to avoid touching any surface such as the walls, gallery timber and the net. Players must not wipe their hands on the walls.

4.7 Players must wear the new disposable glove provided by the Club, on their non-racket hand, at all times during play. Players must only use their gloved hand to touch the tennis balls or the basket. Golf gloves, or any other glove belonging to the Player must not be used.

4.8 Players must not use their gloved hand to touch their towel, clothing, face or water bottle.

4.9 Players must not keep spare balls in a pocket which has been used to keep a tissue or handkerchief.

4.10 When collecting balls at the net, Players shall keep at least 2m (6 ft) distance from their opponent and shall only touch balls with their racket. Otherwise Players shall only use their gloved hand to pick up balls and shall only touch their allocated balls. Ideally pick up balls with your racket. The Player who touched the basket on collection shall carry the basket to the Dedans using his or her gloved hand.

4.11 Players must not remove the opponent’s balls from the Dedans netting, the galleries or grille.

4.12 When changing ends the old server shall wait at the centre of the net whilst the new server changes end and shall wait until the new server passes the last gallery line before proceeding to the receiving end.

4.13 The courtesy of handing balls on change of ends to the new server shall not take place.

4.14 If the Player is aware that he or she has touched a ball with his or her glove-free hand, or an opponent’s ball with either hand the ball must be set aside and given to the Pros.

4.15 Any ball that strikes one of the players must be set aside and given to the Pros.

4.16 If a Player’s racket breaks during play and he or she does not have a spare, the Player must not borrow one from your opponent. The Player shall use the spare racket to be found in the box next to the Pro’s office. After play return the racket to the Pros so that it can be disinfected. Do not return the racket to the box.

4.15 Players should be mindful at all times of basic hygiene:

4.15.1 Use a tissue to catch a sneeze or cough and take the tissue home for disposal.

4.15.2 Avoid touching your face either with your gloved or racket hand.

4.16 Players must come off the court promptly after sixty minutes. If Players do not do so the Pros have the Committee’s authority to instruct them to vacate the Court.


5 After Play

5.1 Players shall not shake hands.

5.2 Each Player is responsible for collecting up all of his or her own set of balls from the Court (including from the grille, Dedans and gallery netting, using his or her racket and gloved hand only. The balls shall be collected as per 4.10 above and the same Player who has touched the basket before shall carry it off Court using his or her gloved hand and leave it basket with the Pros or, if no Pro is present, outside the Pro’s office by the noticeboards.

5.3 Players must take off court all water bottles, towels and possessions and not leave any item in the Dedans or galleries.

5.4 Players must observe social distancing and keep 2m (6 ft) apart when collecting balls, belongings and returning the set of balls to the Pros.

5.5 The result of the match for handicap purposes can be given to the Pros verbally or, if no Pro is present, by email. The results sheet will not be used until further notice.

5.6 Players must leave the building as soon as he or she has collected their belongings and returned their set of balls to the professionals. Socialising in the clubroom is not permitted until further notice.

5.7 Players must not use the showers and changing rooms at the Club after play. Players must leave the Club in their kit and shower and change at home.

5.8 Players must not remove any of the Club’s hand sanitizer or any gloves or masks that they have not used to play their match.

5.9 Players should wash their hands with soap and water or anti-bacterial handwash for at least twenty seconds an arriving home.


6 Track and Trace Process

6.1 Any Player who develops one of the following symptoms

A high fever (above 37.8°C/100.04°F)

A runny nose or sneezing which is not hay fever related

A new dry cough

Any new shortness of breath

A sore throat

Extreme tiredness

Unexplained sore or aching muscles or joints

Sickness or diarrhoea

A loss of taste or sense of smell

within fourteen days of playing at the Club must: 6.1.1 Go to www.nhs.uk/coronavirus for guidance on self-isolation and to arrange a test for Covid 19.

6.1.2 Must inform the Club’s Covid Compliance Officer as soon as possible that he or she has symptoms and the date of the test.

6.1.3 Must inform the Club’s Covid Compliance Officer by email of the result of the test as soon as possible following receipt.

6.1.4 If the Player’s test result is positive for Covid 19, the Covid Compliance Officer will contact the Pros and all Members who have played against the individual during the prior fourteen days that they have been in contact with a person who has tested positive for Covid 19. The identity of the person who has tested positive will not be disclosed even if it can be deduced easily.

6.1.5 Players who were in contact with the person who has tested positive must follow the self-isolation guidance at www.nhs.uk/coronavirus and shall not be permitted to play at the Club for at least fourteen days from the date they were last in contact with the person in question.

6.1.6 If the Player who has tested positive has had a coaching session within the prior fourteen days the Pro who gave that lesson will also follow the guidance at www.nhs.uk/coronavirus and self-isolate and not attend the Club for fourteen days from the date of the lesson.

6.1.7 In the event that one of the Pros tests positive for Covid 19 any Member who has had a coaching session in the prior 14 days with that Pro must follow the guidance at www.nhs.uk/coronavirus and self-isolate for fourteen days from the date of last contact.

6.1.8 In the event that both Pros are self-isolating and unable to attend the Club, or when one Pro is self-isolating and the other is on annual leave, on his day off or for any other reason unable to attend the Club, Committee members shall endeavour to carry out such cleaning and disinfection to enable the Club to remain open.

6.1.9 However, on any day when neither Pro is able to be at the Club, and the Committee is unable to ensure adequate cleaning and disinfection of the premises, the Club shall close and all court bookings will be cancelled without financial penalty to the Members affected.

6.1.10 Data collected by the Club pursuant to this section will be held solely for the safety of the Professionals and other Members and to enable the Club to operate its own track and trace procedures.


7 Compliance

7.1 The Club Committee appreciates the inconvenience many of these provisions will cause and appreciates the co-operation of Members whilst these provisions are in place. They may be amended from time to time to reflect changes in law and the guidance of government and the T&RA. They will be relaxed as soon as the Committee considers it safe to do so. Until then, it is essential for the protection of the Professionals and other Members that all Members comply fully with these procedures.

7.2 If a Member refuses to comply or seeks to manipulate the rules for their own benefit, including, but not limited to:

7.2.1 Not vacating the Court immediately after sixty minutes.

7.2.2 Refusing to wear one of the disposable gloves provided.

7.2.3 Using the showers or changing rooms.

7.2.4 Refusing a request from one of the Pros to comply with one of the provisions.

7.2.5 Playing whilst having symptoms of Covid 19 or whilst self-isolating.


the Pros shall notify the Covid Compliance Officer. The Club Committee may decide to suspend the Member until after these provisions are withdrawn and instruct the Pros not to accept a booking from that Member or, ultimately, to exclude the Member from the Club.

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